Diploma / Transcript apostille

Do you need a Hague apostille for your U.S.diploma or transcript? Start here...

Getting an apostille for diplomas and transcripts in the United States can involve different procedures depending on the state and the issuing institution. The majority of states require these educational documents to be notarized — sometimes through copy certification by a notary, either in person or via remote notarization. In a few states, the apostille authority can directly authenticate the signature of school officials, such as registrars or principals, without additional notarization.

This page provides a detailed, state-by-state guide to apostille requirements for diplomas and transcripts, helping you understand the necessary steps for both originals and copies to ensure proper authentication.

Arizona Hague apostille
Quick guide: state requirements, retrieval, apostilles

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Arizona

Arizona apostille requirements for diplomas and transcripts

arizona diploma apostille

Academic documents such as diplomas, transcripts, verification letters and general school records issued by high schools, colleges, and universities of Arizona, must be certified by the school registrar, and notarized prior to be presented for an apostille. 

If you are requesting an Arizona State apostille for a copy of your diploma or transcript notarized by an Arizona notary public, ensure the notary includes the notarial statement (acknowledgment). Documents that only contain the notary’s signature and stamp, without the proper notarial certificate, will be rejected.

Below is the sample certificate of acknowledgment for the State of Arizona:

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona        )
County of . . . . . . . .  )
On this ____ day of ____________, 20____, before me personally appeared ________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.
 
(seal)                             ____________________
                                          Notary Public

importantFor remotely notarized documents the notarial statement must have the following additional wording: "This remote online notarization involved the use of communication technology".

Arizona notaries are allowed to certify copies of the documents. The notary must confirm that the original document presented is not a public record nor is it publicly recordable. 

Here is a sample notarial certificate for an attested copy of a diploma/transcript.

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and copies of other personal and corporate documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Arizona      )
County of . . . . . . .    )

I, _____________, a notary public, do certify that, on  the __ day of _________, 20__, I personally made the above/attached copy of ______________ [Document Title] from the original, and it is a true, exact, complete, and unaltered copy. 

(seal)                                        _________________
                                                 Notary Public 

DC apostille

 If you are not able to get the document notarized by an Arizona notary, we can have a copy of the document notarized and apostilled in Washington DC. Order a DC apostille online.

Text Here

Get an Arizona apostille

Send the original notarized diploma / transcript by mail or email a remotely notarized document for an Arizona apostille.

What does an Arizona apostille look like?
Sample of Arizona apostille certificate for document legalization

In the State of Arizona, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Arizona Secretary of State and has a Great Seal of the State of Arizona. Arizona apostilles are issued in English/French/Spanish.

Price, processing time, order form

price 4Arizona apostille: $175

USPS Priority mail (within the U.S.): free
More shipping options in the Order Form

Processing time: app. 2 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Free document evaluation

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Want to double check before shipping your document? Email a copy for a free evaluation.

Arkansas

Arkansas apostille requirements for diplomas and transcripts

arkansas diploma apostille

Academic documents such as diplomas, transcripts, verification letters and general school records issued by high schools, colleges, and universities of Arkansas, must be certified by the school registrar, and notarized prior to be presented for an apostille. 

If you are requesting an Arkansas State apostille for a copy of your diploma or transcript notarized by an Arkansas notary public, ensure the notary includes the notarial statement (acknowledgment). Documents that only contain the notary’s signature and stamp, without the proper notarial certificate, will be rejected.

Below is the sample certificate of acknowledgment for the State of Arkansas:

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arkansas        )
County of _________  )
 
On this ____ day of ____________, 20____, before me _________ (name of the notary), the undesigned notary, personally appeared ________________ (name(s) of signer(s) ), known to me (or satisfactorily proven) to be the person whose name(s) is/are subscribed to the within instrument and acknowledged that he/she/they executed the same for the purposes therein contained.
 
In witness whereof I hereunto set my hand and official seal.
 
(Seal)                             ____________________
                                          (Notary Public Signature)
My commission expires ____________________

importantRemotely notarized documents tare not eligible for apostilles in the State of Arkansas.

Arizona notaries are allowed to certify copies of the documents. The notary must confirm that the original document presented is not a public record nor is it publicly recordable. 

It's crucial to confirm with the receiving foreign school or agency whether they will accept a notarized copy, as many require an original transcript signed by a school official.

Here is a sample notarial certificate for an attested copy of a diploma/transcript.

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and copies of other personal and corporate documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Arkansas     )
County of . . . . . . .    )

I, _________________, affirm that the above/attached is a true and perfect copy of the original document ___________________, presented to me by _______________ on this ________ day of ___________, 20____.

(Seal)                                        _________________
                                                 (Notary Public Signature)
My commission expires: ______________________
 

DC apostille

 If you are not able to get the document notarized by an Arkansas notary, we can have a copy of the document notarized and apostilled in Washington DC. Order a DC apostille online.

Text Here

Get an Arkansas apostille

Send the original notarized diploma / transcript by mail or email a remotely notarized document for an Arkansas apostille.

What does an Arkansas apostille look like?

In the State of Arkansas, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Secretary of State (facsimile signature) and has the  Seal of the Secretary of State. Each apostille has the name of the country the document is intended for.

Price, processing time, order form

price 4Arkansas apostille: $175

USPS Priority mail (within the U.S.): free
More shipping options in the Order Form

Processing time: app. 2 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Free document evaluation

free evaluation 3

Want to double check before shipping your document? Email a copy for a free evaluation.

California

California apostille requirements for diplomas and transcripts

california diploma transcript apostille

To be eligible for California apostilles, academic documents such as diplomas, transcripts, verification letters and general school records issued by high schools, colleges, and universities of California, must be certified by a school official (Registrar, Principal, etc.), and notarized prior to be presented for an apostille. The notary should use a proper Certificate of acknowledgment.

Here is a sample California Certificate of acknowledgment.

tip apostilleOnly the signer's printed name should appear on the acknowledgment form. No title, no signer's signature.

tip apostille The acknowledgment can be on a separate page or printed on the document.

importantRemotely notarized documents: California law requires a person to appear personally before a notary public to obtain notarial acts like acknowledgments or jurats. This means the party must be physically present before the notary public. A video image or other form of non-physical representation is not a personal appearance in front of a notary public under current California State law.

importantElectronically notarized documents: California notaries public are authorized under current law to perform notarizations on documents electronically as long as all the requirements for a traditional paper-based notarial act are met, including the use of a seal for all but two specific documents used in real estate transactions.

Text Here

Get a California apostille

order formSend your certified and notarized diploma/transcript to us by mail along with the Order Form and we will be happy to assist you with obtaining a California apostille.

What does a California apostille look like?
California Hague apostille

In the State of California, as in all U.S. states, an apostille is a separate page attached to the document by staples. It is signed by the California Secretary of State (facsimile signature) and has the Seal of the Office of the Secretary of State. California apostilles are issued in English/French/Spanish.

Price, processing time, order form

price 4California apostille: $175

USPS Priority mail (within the U.S.): free
More shipping options in the Order Form

Processing time: app. 2 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Free document evaluation

free evaluation 3

Want to double check before shipping your document? Email a copy for a free evaluation.

Colorado

Colorado apostille requirements for diplomas and transcripts

colorado diploma apostille

Academic documents such as diplomas, transcripts, verification letters, and school records from high schools, colleges, and universities in Colorado must be certified by a school official - such as a registrar, counselor, or principal - before being notarized by a Colorado notary public. Only after this process can the documents be submitted for an apostille.

The notary is required to include a complete notarial statement, typically an acknowledgment. Documents that contain only the notary's signature and stamp, without the appropriate notarial wording, will be rejected.

Here are sample notarial statements commonly used in Colorado for these types of documents:

Acknowledgment (individual capacity):

(for personal powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Colorado
County of _________ 
 
This record was acknowledged before me on  ____________, 20____  by  ________________ (name(s) of individual (s) ). 
 
_________________________
(Notary's official signature)
 
_________________________       (Notary seal)
(Title of office)
 
_________________________
(Commission expiration)
 

Witnessing or attesting a signature:

(for personal powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Colorado
County of _________ 
 
Signed before me on  ____________, 20____  by  ________________ (name(s) of individual (s) making statement). 
 
_________________________
(Notary's official signature)
 
_________________________     (Notary seal)
(Title of office)
 
_________________________
(Commission expiration)
 

importantRemotely/electronocally notarized documents: As long as a document has been notarized correctly by a Colorado remote/electronic notary, it is eligible for an apostille.

 

colorado diploma apostille

Colorado notaries are allowed to certify copies of the documents. However, before proceeding, confirm with the receiving foreign school or agency whether they accept a notarized copy. Many institutions require an original transcript signed by the school principal or registrar.

Below is a sample notarial certificate for an attested copy of a diploma or transcript.

Copy certification:

State of Colorado
County of _________ 
 
I certify that this is a true and correct copy of a record in the possession of ______________.
 
Dated ___________, 20____  
 
_________________________
(Notary's official signature)
 
_________________________       (Notary seal)
(Title of office)
 
_________________________
(Commission expiration)
 

Free document evaluation

Email a copy of the notarized diploma/transcript for a free document evaluation.

 

DC apostille

 If you are not able to get the document notarized by a Colorado notary, we can have a copy of the document notarized and apostilled in Washington DC. Order a DC apostille online.

Text Here

Get a Colorado apostille

order formSend the notarized diploma / transcript to us by mail along with the Order Form and we will be happy to assist you with obtaining a Colorado apostille. You can also email an electronically / remotely notarized document.

What does a Colorado apostille look like?
Hague apostille from Colorado

In the State of Colorado, as in all U.S. states, an apostille is a separate page attached to the document by staples. It is signed by the Secretary of the State (facsimile signature) and has the Seal of the State of Colorado. Colorado apostilles are issued in English/Spanish/French.

As of April 2, 2018, the Secretary of State issues a combined single certificate of authentication.  In countries that are part of the Hague Apostille Convention, the certificate serves as an apostille.

Price, processing time, order form

price 4Colorado apostille: $175

USPS Priority mail (within the U.S.): free
You will find more shipping options in the Order Form

Processing time: app. 10 bus. days + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Free document evaluation

free evaluation 3

Want to double check before shipping your document? Email a copy for a free evaluation.

Connecticut

Connecticut apostille requirements for diplomas and transcripts

connecticut diploma apostille

Certification: Diplomas may be school- or student-certified. Transcripts may be school-certified only. A Connecticut notary may not make a certified copy of a school transcript or diploma.

Student record documents to be used in another country must be prepared for use in all of the following ways:

(1) The documents must be certified and signed with an original signature by an appropriate school official (or by the student, in the case of diplomas only)

(2) The signature of the school official (or student, in the case of diplomas only) must be properly notarized by a Connecticut notary public

(3) The notary must type or print a jurat statement on the document, near the school official's signature.

Sample Connecticut Jurat:

(for sworn statements, affidavits, etc.)

State of Connecticut
County of _________    ss. (Town/City)
 
Subscribed and sworn to before me this  ___ day of ____, 20___.
 
_________________________
Signature of the Notary Public
 
_________________________        (Notary seal)
Date Commission Expires:
 
 

importantRemotely/electronocally notarized documents: Remotely/electronocally notarized documents are not acceptable for apostilles. To receive an apostille from the Secretary of the State in Connecticut the document in question must be signed in ink by both parties.

tip apostille

 Connecticut state law does not require that notaries obtain and use a seal, or rubber stamp. Even though the use of a seal is optional, state law does prescribe the format of the seal to be used. The notary seal must include the notary's name as it appears on their certificate of appointment, the words "Notary Public" and "Connecticut".

tip apostille

 When using the seal, the impression should be affixed near, but not over, the notary's signature. The stamp bearing the words "My Commission Expires" should be placed below the notary's signature and the notary must write in the date on which their commission expires, unless the date appears on the stamp.

connecticut diploma apostille

Certification by the student: Only the student who has the original diploma in his/her possession, or the school that issued the diploma can certify that a copy of a diploma is a true copy of the diploma issued to the student. A Connecticut notary may not make a certified copy of a school diploma.

Below is a sample sworn statement by document custodian with the notarial jurat.

Copy certification by document custodian:

(for copies of diplomas, passports, IDs, etc.)

 
State of Connecticut
County of _________ 
 

I, ( Name of Custodian of Original Document ), hereby swear (or affirm) that the attached copy of ( Description of attached document, title, or type of document ) is a true and accurate copy of a document in my possession.

_____________________________________ (signature)

_____________________________________ (Print Name)

_____________________________________ (date)

 
Subscribed and sworn to [or affirmed] before me on  ____________, 20____ . 
 
_________________________
Signature of the Notary Public
 
_________________________        (Notary seal)
Date Commission Expires:
 
_________________________
Printed Name of Notary Public
 

Free document evaluation

Email a copy of the notarized diploma/transcript for a free document evaluation.

 

DC apostille

 If you are not able to get the document notarized by a Connecticut notary, we can have a copy of the document notarized and apostilled in Washington DC. Order a DC apostille online.

Text Here

Get a Connecticut apostille

order formSend the notarized diploma / transcript to us by mail along with the Order Form and we will be happy to assist you with obtaining a Connecticut apostille. 

What does a Connecticut apostille look like?
Connectictu apostille

Starting in 2025, Connecticut apostilles feature a new design: a blue border composed of small Connecticut seals.

In the State of Connecticut, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet in the upper left corner. It is signed by the Secretary of State (facsimile signature) and has the Seal of the State of Connecticut.

Price, processing time, order form

price 4Connecticut apostille: $175

USPS Priority mail (within the U.S.): free
More shipping options in the Order Form

Processing time: app. 2 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Free document evaluation

free evaluation 3

Want to double check before shipping your document? Email a copy for a free evaluation.

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Foreign Documents Express

 

331 Newman Springs Rd., Bldg. 1

4th Floor, Suite 143

Red Bank, NJ 07701

 

Phone: (646) 267-1140

Fax: (507) 473-8251

Email: ForeignDocumentsExpress@gmail.com

 

 
         

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